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Payroll & Benefit Plans Analyst/Manager - Jacksonville Jaguars (Jacksonville, FL)

Job Title:             Payroll & Benefit Plans Analyst/Manager

Department: Finance & Planning

Reports To:        Payroll & Benefit Plans Director

Summary: The Payroll & Benefits Plans Analyst/Manager is responsible for payroll processing and associated remittances.  In addition, he/she will participate in reconciling payroll & benefit transactions, recording general ledger activity, maintaining benefit systems, and assisting employees.  He/she must be hands-on, proactive, able to work independently, and ensure compliance with all applicable laws, legal requirements, and NFL rules.  In addition, he/she must be detail-oriented, have a high degree of accuracy and able to produce deliverables and work product in a timely manner.  This position is part of the Finance & Planning department.

JOB DUTIES

  • Responsible for payroll processing utilizing applicable payroll software, which includes preparation and processing of each payroll, using discretion for tax jurisdictional requirements

  • Participate in making tax payments and meeting tax filing deadlines in multi jurisdictions

  • Design work systems and reports within payroll software

  • Process former employee compensation payrolls as needed, including severance, PBP, SERP payments, etc.

  • Process related payments and reconciliations for all health and benefits plans, including but not limited to life, health, dental, prescription drug, vision, and disability insurances, along with FSA and HSA plans

  • Administer 401(k) plans  for front office staff and players

  • Provide timely responses to employees when answering payroll & benefit questions

  • Responsible for maintaining attendance and PTO systems, as well as training employees and managers on these systems

  • Ensure accurate tracking of hours worked for governmental and pension reporting purposes

  • Provide verification of employment upon request

  • Data entry of new hires and terminations, salary adjustments, deductions, and benefits on all systems

  • Enroll newly eligible employees in all benefits plans for which they are eligible and elect to enroll in; timely processing of all benefit changes and terminations

  • Participate in managing the annual benefit open enrollment process

  • Participate in the accurate and timely completion of employee W-2 forms

  • Responsible for accurate and timely completion of  1095 forms

  • Create and maintain a Payroll & Benefit page on Jag Central

  • Process periodic items that go through the payroll system such as: HSA account payments, 401k payments and administration including loans, pension and vacation payouts, interim checks, reimbursements, garnishments, bonuses, etc.

  • Ensure timely and efficient onboarding for all new hires in payroll and benefit related systems

  • Complete monthly reconciliation of payroll related reports and processes, including benefits, garnishments, and support payments, to ensure proper payments are made timely via check, wire or ACH

  • Responsible for the monthly reconciliation of payroll related general ledger accounts as assigned

  • Assist in policy development for payroll, benefits, and paid time off

  • Benchmark benefits plans

  • Research compliance issues, including relating to the affordable care act and pay to non-exempt employees

  • Maintain policies relating to timekeeping and researching solutions for timekeeping software and hardware

  • Identify and resolve any issues relating to compensation

  • Prepare documents and reconciliations of the 401k, HSA and other programs, for distribution and dissemination to third-party administrators

  • Other payroll duties to include various reconciliation/spreadsheets in Excel may be required

  • The Payroll & Benefit Director will assign other duties and projects on an as needed basis

REQUIRED QUALIFICATIONS:

  • Minimum of three years (Analyst) or five years (Manager) specific experience in payroll processing, preferably with Dynamics GP
  • Solid understanding of benefit plans and use of various provider software systems
  • Strong Microsoft Office Suite skills (Excel, Word)
  • Experience in multi-state jurisdictional payroll tax reporting
  • Experience with time keeping and PTO software programs

REQUIRED SKILLS:

  • Organization, attention to detail
  • Customer service oriented
  • Ability to effectively multi-task on a daily basis
  • Team player with independent initiative
  • Thorough with analytical attention to detail and critical thinking
  • Exceptional communication skills (both verbal and written)
  • Excellent time-management skills and ability to prioritize
  • Ability to perform in a team environment under pressure
  • Ability to establish and maintain a positive and professional working relationship with all individuals

MINIMUM EDUCATION REQUIREMENT

  • Bachelors or Associates degree in Accounting or related field

JAGUARS VALUES (P.R.I.D.E.)The Jaguars looks for candidates that exemplify and share its core values:

  • Productive and Passionate – you should be able to work in a fast-paced environment, respond quickly and effectively to changing trends and circumstances and be enthusiastic about working for the team.

  • Responsive and Accountable – you should be able to be trusted and relied upon by others on the team.

  • Innovative and Intelligent – you shouldn’t be afraid to make tough decisions or welcome new suggestions.

  • Dedicated & Collaborative – you should be able to gather input from others; you should be able to create and build positive relationships.

  • Excellent – you should be able to learn how to drive the team to achieve goals and results to improve performance.

Working for the JaguarsEver wondered what working for the Jaguars would be like or what benefits you might expect as a member of the team?   Of course, we have plans that offer customary benefits (like medical plans for eligible employees), but we also offer way more than the basics. We take P.R.I.D.E. in our employees and want you to be your best. We offer:

  • Learning Opportunities 
    • Eligible employees have the opportunity for tuition reimbursement

    • Through Jaguars University courses, you will receive the tools to succeed in business, such as training in budgeting, leadership and writing skills. 

  • A Wellness Program, which includes:

    • Onsite gym

    • Onsite fitness classes

    • Discounted health club membership

    • Free lunch with input from a registered dietician

    • 4 employer-sponsored sports leagues

    • Weekly wellness tips

    • Fitness challenges

    • Fit Friendly Worksite Gold Achievement (AHA)

  • We recognize and reward you 

    • We value your hard work and dedication and recognize outstanding work and actions through our Teammate of the Month Program.

    • Our Pride In Innovation Award recognizes the collaborative efforts of departments

    • We hold teambuilding events to help you get to know your co-workers

  • We value diversity and communication

    • Our Jaguars Women in Business program is designed to give women the tools they need to lead and to succeed in business

    • Through our mentoring program, you have the opportunity to learn from one another  

  • We care about you and your family

    • Employees have access to an Employee Assistance Program, the NFL Lifeline and our “safe rides” program

    • We offer scholarship opportunities for your children

    • Our employees receive discounts from many of our vendors

    • We offer discounted tickets to our employees, and, if available, will provide tickets to our home games!

Applications are being accepted online only.  Please do not call to apply for this position.  Please provide complete information.  An incomplete application may affect your consideration for this position.  The Jacksonville Jaguars are committed to a policy of equal employment opportunity and will not discriminate against an applicant on the basis of race, color, religion, creed, national origin, ancestry, sex, age, disability, veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, rules, or legal requirements. 

By submitting this application, you understand that you may be subject to a pre-employment drug test.  You certify that the information in your application is true, correct and complete.  You authorize the Jaguars and its representatives to contact your prior employers and other references and all others for purposes of certification of the information you have provided.  You understand your application is subject to, among other things, your eligibility to work in the United States.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No: Are you willing to relocate?
2. Describe in a brief narrative your experience with payroll processing. Do you have any experience with Dynamics GP payroll? Please briefly outline what you did.
3. How would you rate your excel abilities? Are you familiar with pivot tables?
4. Describe a typical employee question relating to both their paycheck and a benefit and then write a short paragraph as a response to that employee.
5. What was your involvement with processing payroll tax payments and filings? Outline your process.
6. What time keeping systems are you familiar with? What steps did you take in order to process payroll on those systems?
7. Yes/No: Do you have a minimum of five years’ specific experience in payroll processing (preferably with Dynamics GP)


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