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Current available jobs in Administration/General Management:





Administration/General Management: Human Resources/Benefits Administration
Human Resources Generalist - Miami Dolphins (Miami Gardens, FL)

SUMMARY:    The Human Resource Generalist is responsible for various duties within the Human Resources department including, but not limited to, workplace recruiting and hiring, onboarding, employee relations, performance management and employee development.

ESSENTIAL JOB FUNCTIONS:

  • Work with leadership team and management to determine staffing needs; identify/maintain recruitment sources for qualified pool of non-exempt applicants; develop/maintain non-exempt job descriptions; coordinate necessary advertising and job fairs to interview and hire non-exempt staff for the operation; oversee all pre-employment testing and new hire paperwork for all non-exempt employees.

  • Perform recruiting and staffing functions for all full-time, part-time and temporary staff with duties to include completing the online hiring request form, posting open positions on Club job board or with outside agencies, screening applicant resumes and providing resumes of qualified candidates to hiring managers, arranging   interviews of qualified candidates, administering requested or required proficiency testing or behavior profiles and extending job offers to candidates.  

  • Perform employee relations functions to include, but not be limited to, coaching, counseling, performance management and disciplinary action in compliance with all federal, state and local employment laws.

  • Conduct new employee orientation and on-boarding of all full-time staff

  • Conduct exit interviews with terminating employees and obtain useful information for use in workplace improvement initiatives.

  • Maintain the Club’s online job board account in all regards including job postings and keeping Club recruiting information current.

  • Administer employment policies and procedures and offer counsel and/or advice to employees on compliance as necessary.

  • Assist in administering annual and mid-year performance reviews with duties to include providing clear, concise communications on the process and associated deadlines, providing training on the use of the online system to ensure efficient and timely completion of performance reviews and providing counsel and assistance in conducting performance reviews with employees to employees and managers as necessary.

  • Conduct employment compliance-related activities such as auditing personnel files for I-9 and EEO compliance and for completion of all other necessary employment documentation.

  • Coordinate various leadership and personal or professional development training sessions for employees throughout the year.

  • Oversee the purge of terminated employee files and other information in compliance with the Club’s and department’s document retention policy. 

  • Perform various other supportive projects or tasks as may be assigned from time to time by the Senior Director of Human Resources.

 

 

JOB REQUIREMENTS:

  • Proficiency in all Microsoft Office software programs with emphasis on Word, Excel and Power Point.

  • Strong organizational and time management skills with ability to successfully manage multiple tasks with multiple priorities in a high-energy environment.

  • Ability to maintain attention to detail and ability to work effectively under pressure and within deadlines.

  • Strong verbal, written and interpersonal communication skills with the ability to create and maintain solid working relationships within the department and across the organization.

  • Ability to effectively lead others across the organization in departmental initiatives and projects and in carrying out organizational policies and procedures.

  • Decision-making on budget development, resource expenditure and policies and procedures.

  • Working knowledge of internet-based Human Resources systems, including, but not limited to, HRIS, payroll, performance and compensation management and employment verification systems.

  • High ethical standards and the ability to maintain confidential and/or proprietary information High level working knowledge of federal, state and local employment laws and regulations and best practices in recruiting and hiring, employee relations and performance management.

  • Ability to effectively present information to individuals in a group setting and to all levels within the organization.

  • Ability to work independently with minimal direction to complete personal goals and as a team member in order to accomplish department goals.

  • Requires a Bachelor’s degree or equivalent experience in human resources related functions including benefits administration plus a certificate in human resources, and PHR certification highly preferred.

This description defines the type of work being performed by a person assigned to this position. It is not a complete list of all duties and responsibilities required by the Miami Dolphins and New Miami Stadium.


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Administration/General Management: Administrative/Executive Assistant
Administrative Operations Assistant - Full Time Temporary - PSSI Stadium LLC (Pittsburgh, PA)

SUMMARY

The Administrative Operations Assistant will be responsible for providing administrative support to the Operations department. This position will assist with maintaining the CMMS program, payroll/scheduling, purchase order submission, administrative tasks associated with events, concerts, Pitt and Steelers games, game day dispatch operations and special projects as assigned.    

KEY DUTIES & RESPONSIBILITIES

  • Manage the CMMS program and it’s various components including:

  • Equipment Data Collection - Continue to build CMMS data base to include all stadium assets and equipment.

  • Work Orders – Assign work orders and track progress in the system. 

  • Preventative Maintenance Scheduling - Create preventative maintenance schedules and setup e-mail/ text notifications

  • Event Maintenance - Maintain procedures for follow up on event day maintenance issues. 

  • Reporting - Generate data and prepares various reports as assigned

  • End User Training - Provide training to CMMS end users.

  • Testing, Inspection, and Readings - Develop format for documenting various testing, inspections and readings that take place throughout the year. Scan in all documentation of such items and to store electronically within the system.

  • Create purchase orders and work with finance department to resolve any invoicing discrepancies

  • Manage payroll and scheduling. Update on a daily basis and run reports when necessary

  • Game Day dispatch – Handle dispatch operations for game day maintenance calls

  • Take photographs of event setups and assist with creation of operational documents used for the Pitt, Steelers, concerts and other stadium events.

  • Attend event meetings and coordinate requests for setup of operational items

  • Support operations department with planning of major stadium events at Heinz Field

  • Research and source materials and supplies for operations department.

  • Assist in maintaining accurate and organized records for the department

  • Distribute credentials, parking passes and other game related items to Heinz Field Staff.  Keep up to date lists of staff including extra labor and game day support staff. 

 QUALIFICATTIONS

  • Strong administrative and organizational skills
  • Strong attention to detail and data accuracy
  • Ability to communicate clearly and effectively with others
  • Ability to create accurate maintenance schedules based on equipment or contract requirements
  • Proficient with MS Office suite of applications along with ability to quickly learn new software applications and information systems
  • Excellent time management and organizational skills

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Administration/General Management: Administrative/Executive Assistant
Senior Administrative Assistant - Washington Redskins (Ashburn, VA)

The Washington Redskins are seeking an experienced professional and a conscientious individual to join the Executive Staff as a full-time Senior Administrative Assistant. The right individual will be able to work as part of a team or individually, providing administrative support to the Executive Office Director. The Senior Administrative Assistant will perform duties including, but not limited to answering phones, filing, ordering supplies, maintaining office inventories, updating contacts and files, and performing errands.  Responsibilities also include monitoring of office equipment and maintenance, meeting setup and breakdown and overall office organization.

Qualifications/Requirements:

• 4+ years minimum experience in an administrative/clerical support position required, experience supporting upper level management is a must.
• Excellent communication skills required, both written and verbal.
• Superior telephone manner and etiquette are necessary.
• Must be able to work evening hours, weekends and holidays at multiple office locations.
• Above average computer skills are required.
• Proven experience to appropriately work with and around confidential information.
• Ability to work independently or as part of a team and ability to take direction is a must.

The Washington Redskins offers a competitive salary and excellent benefits package. If you wish to become a part of this dynamic, fast paced organization and you meet the requirements listed above, please respond with a resume, cover letter and salary requirements.

 NO PHONE CALLS PLEASE. We are an Equal Opportunity Employer.


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