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Current available jobs in Administration/General Management:





Administration/General Management: Administrative/Executive Assistant
Facilities Administrator - CenturyLink Field (Seattle, WA)

SUMMARY

Provide coordination and administrative support to the Facilities Department of CenturyLink Field.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Administer filing and tracking of Facilities Operations contracts and maintain a schedule of related key dates and deal points for reference.
  • Perform Computerized Maintenance Management System (CMMS) administration and system maintenance duties.
  • Compile data, graphs and information for annual reporting and assist to compose such reports.
  • Assist to triage and assign certain work order requests. Facilitates minor maintenance and/or repairs as necessary.
  • Develop process for tracking and maintaining facilities information, statistics and data such as recycling/waste diversion metrics.
  • Assists in the creation of purchase orders, expense reconciliations and reports.

  • Provide general administrative and office support including word processing and filing. May serve as back up receptionist on occasion.
  • Compose business correspondence, draft memos and communication.
  • Schedule and coordinate meetings, conference calls. Create agendas, meeting notes and follow up on action items.
  • Handle special requests and projects as assigned.
  • Manages multiple projects and priorities and initiates follow up.
  • Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Minimum of two years of administrative support or similar experience.
  • Experience with CMMS systems and in a facilities operations setting preferred.
  • Bachelor's Degree preferred but not required.
  • Experience in professional sports and/or stadium, arena or convention center preferred.
  • Very strong interpersonal and communication skills.
  • Attention to detail and quality.
  • Manage changing priorities in a dynamic, high-pressure, fast-paced environment.
  • Flexibility to adapt to different environments and working cultures.
  • Ability to manage multiple tasks and creatively solve day-to-day challenges.
  • Excellent computer skills - master of the Microsoft Office suite (Word, Excel, PowerPoint).

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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant - CenturyLink Field (Seattle, WA)

SUMMARY

Provide administrative support to the General Manager and Events Departments of CenturyLink Field.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provide general administrative and office support including fielding incoming calls, sorting and distribution of incoming mail, expense reports, word processing and filing
  • Compose business correspondence, draft memos and communication.
  • Schedule and coordinate meetings, conference calls and events and maintain outlook calendar.
  • Make travel arrangements and reconcile expense reports.
  • Assist to administer the facility calendar in the EMS booking system and distribute up-to-date event calendars and event notices to staff, contractors and community partners.
  • Responsible for contract maintenance, including developing templates, distributing, collecting contracts to/from clients and processing payments for event deposits and final invoices.

  • Keep a schedule of important contractual due dates including deposits, insurance requirements, and final payments. Communicate the respective dates to Events Managers & additional appropriate staff

  • Liaise with Vulcan & General Counsel for clients’ administrative insurance and legal inquiries/request

  • Provide support at reception desk as needed.
  • Handle special requests and projects as assigned.
  • Manages multiple projects and priorities and initiates follow up.
  • Proactively seek ways to relieve VP/GM of administrative detail.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Minimum of 2-3 years of administrative support experience
  • Bachelor's Degree preferred but not required.
  • Experience in professional sports and/or stadium, arena or convention center preferred.
  • Very strong interpersonal and communication skills.
  • Manage changing priorities in a dynamic, high-pressure, fast-paced environment.
  • Flexibility to adapt to different environments and working cultures.
  • Ability to manage multiple tasks and creatively solve day-to-day challenges.
  • Excellent computer skills - master of the Microsoft Office suite (Word, Excel, PowerPoint).

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May at times be exposed to varied weather conditions.

While performing the duties of this job the employee is regularly required to use hands and fingers. The employee is frequently required to reach with hands and arms.  The employee is required to stand, sit, stoop, kneel, crouch or crawl. The employee is frequently required to lift 25 pounds. This job requires many hours of standing and walking during events and on game day. The visual requirements include: the ability to adjust focus, peripheral vision, and close vision.  Requirements may vary depending on position.

 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Some travel will be required as well as working on weekends and evenings.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.


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